Specialist/Senior Specialist – Legal Admin – Legal and Compliance

We are looking for a bright and exceptional candidate to join the Legal Admin (LA) team, which is a sub-team of the Legal department based in Hyderabad, India, that undertakes multiple processes that facilitate the smooth functioning of the New York Legal and Compliance team. The responsibilities include collating information, analyzing content, executing processes, managing databases and documents, interacting with counterparties, and summarizing information in requested formats. In this role, you will work on entity administration. You will take the lead on legal entity-related matters, including formations, maintenance filings, closures, and qualifications, as well as drafting and editing standard legal documents. For example, you will prepare drafts of entity formation documents (including LLCAs, LPAs, and memoranda and articles of association – often using standard templates), and coordinate with legal, financial operations, tax, and front office teams as necessary. You will also prepare entity maintenance-related filings and documents related to entity name changes, foreign business qualifications, annual reports and franchise taxes, and director and officer appointments; and create, update, and maintain the firm’s entity structure organization charts, updating the charts on a quarterly basis. As the custodian of all entity-related information housed in the firm's entity management database, you will update and maintain this database in real-time, including adding details of new entities and reflecting changes to entities as appropriate. You will also create customized reports from the database as needed by internal stakeholders. Additionally, you will be responsible for the legal billing process. You will process invoices received from law firms and legal service providers, which includes reconciling the invoices, following set protocols to obtain allocations and approvals, monitoring the status until bills are paid, and generating reports with invoice details. Furthermore, you will be responsible for the legal memoranda compilation. You will compile legal memoranda received by the firm on a weekly basis. This requires reading through various memos and articles and tagging them with keywords to enable attorneys to search based on their area of interest.