Executive – Company Secretary & Legal

Job Title: Executive – Company Secretary (CS)

Location: [Bangalore]

Experience: 1–3 Years

Qualification: Any UG (CS Mandatory)

Key Responsibilities

● Manage all corporate secretarial matters and ensure compliance with the Companies Act, 2013, Secretarial Standards, FEMA regulations, and other applicable laws.
● Convene and manage Board Meetings, Committee Meetings, and Shareholder Meetings, including preparation of notices, agendas, resolutions, minutes, and maintenance of statutory records and registers.
● Handle all ROC filings, annual compliances, event-based filings, and regulatory submissions.
● Maintain corporate records, statutory registers, licenses, approvals, and governance documentation.
● Support fundraising, private equity/venture capital investments, corporate restructuring, M&A transactions, and implementation of corporate actions.
● Coordinate Board, shareholder, and regulatory approvals in relation to fundraising, equity issuances, share transfers, buybacks, rights issues, and other capital restructuring activities.
● Administer and manage Employee Stock Option Plans (ESOPs) and other employee equity incentive programs.
● Ensure compliance relating to ESOP grants, vesting, exercises, cancellations, amendments, disclosures, and regulatory filings.
● Maintain ESOP registers, grant records, exercise records, cap tables, and equity-related documentation.
● Coordinate with valuation consultants, auditors, legal advisors, transfer agents, and equity administration platforms for ESOP and equity compliance matters.
● Support issuance of grant letters, exercise documentation, employee communications, and implementation of equity compensation programs across jurisdictions.
● Monitor compliance requirements, maintain compliance calendars, and ensure timely closure of statutory obligations.
● Liaise with external counsel, auditors, regulators, and government authorities on corporate governance and compliance matters.
● Assist in drafting and reviewing contracts, corporate documents, policies, governance frameworks, and compliance processes.
● Support the Legal team on governance, corporate, compliance, and strategic projects as required.

Requirement:

● Qualified Company Secretary (Member of ICSI).
● 1-3 years of post-qualification experience.

Preferred Skills:

● Experience in startup, technology, SaaS, or multinational organizations.
● Exposure to cross-border corporate structures and overseas subsidiaries.
● Strong drafting, stakeholder management, and project management skills.
● Ability to work independently and manage multiple priorities in a fast-paced environment