Job Description
1. Secretarial & Legal Role
Board & Committee Governance
• Manage the end-to-end meeting lifecycle (notices, agendas, and resolutions) for the Board
of Directors and statutory committees (Internal Compliance Committee, CSR, etc.)
• Act as the secretarial lead for internal forums and internal Management Committees
Minutes & Registers
• Draft detailed minutes and maintain all statutory registers in adherence to Secretarial
Standards (SS-1 & SS-2)
Statutory Compliance
• Actively track and execute all periodic filings, renewals, and secretarial compliances –
100% Complaince
• Ensure all statutory obligations are met well within prescribed timelines through rigorous
follow-ups and documentation
• Establish and maintain a robust Compliance Dashboard to monitor regulatory and
statutory deadlines
• Coordinate and interact with Directors and Shareholders; manage and conduct Board
Meetings and Shareholder meetings
Legal Support
• Assist to Draft, review, and vet commercial contracts, NDAs, and service agreements
• Assist to Maintain the company's centralized contract repository and ensure timely
renewals of all agreements
2. Securities Issuance & ESOP Process Management
ESOP Administration
• Execute the full ESOP lifecycle, including scheme drafting, grant letter issuance, tracking
vesting/exercise schedules, and maintaining Forms/Registers
Corporate Actions
• Coordinate with RTAs and Depositories (NSDL/CDSL) for share dematerialization, cap
table updates, and processing allotments
Statutory Filings
• Prepare and file Form PAS-3 (Return of Allotment) and other securities-related filings with
the Registrar of Companies (ROC)
3. Customer Compliance, Empanelment Management & Due Diligence
Empanelment Lifecycle
• Lead the annual review, completion, and resubmission of customer empanelment forms
and compliance declarations to ensure uninterrupted business
Customer Audits
• Serve as the primary liaison for customer-led audits; document and present evidence
regarding the company's compliance frameworks and IT security measures
Due Diligence
• Promptly Respond to Customer Due Diligence and KYC requests to facilitate onboarding
4. CSR Compliance & Reporting
• Monitor CSR eligibility and project-wise spend to ensure compliance with Section 135 of
the Companies Act
• Prepare Annual Report on CSR for inclusion in the Board's Report and manage CSR
disclosures on the company website
• Collect and verify utilization certificates from implementing partners and agencies
5. Compliance Coordination & Audit Support
Customer Compliance Requests
• Receive and process customer compliance checklists and questionnaires
• Provide accurate and timely responses to customer compliance inquiries
• Coordinate with internal teams (Security, Operations, Engineering) to gather required
compliance information
• Verify accuracy of all compliance responses before submission
On-Site Audit Coordination
• Assist in coordinating customer on-site audit and inspection activities
• Brief internal teams on audit requirements and scope
• Prepare audit documentation packages and ensure required materials are available
• Facilitate communication between customer audit teams and relevant internal
stakeholders
SOC & ISO Assessment Assistance
• Assist in coordinating internal SOC 2 and ISO assessment activities
• Assist with information requests and evidence gathering from internal teams for SOC/ISO
audits
• Support documentation schedule and help coordinate submission of required materials to
external auditors
• Maintain SOC/ISO assessment timeline documentation
Compliance Documentation
• Assist in maintaining organized compliance documentation library
• Create audit trails for compliance responses and submissions
6. Research & Regulatory Updates
• Proactively research updates and amendments across Companies Act, SEBI, FEMA,
Labor Laws, Data Privacy rules, and industry compliance frameworks
• Prepare 'Compliance Alerts' or internal memos detailing operational impact of new legal
requirements on the business